When it comes to reducing your events budget, sometimes simply making cuts here and there isn't enough to make a lasting impact. In fact, taking the time to make smart investments into the latest event technology can often equate to savings for years to come.
Check out some of the top technology to consider that will not only help make planning and executing your meetings and events more efficient but can help you control costs in the long run.
According to the Global Business Travel Association, 80% of all meeting savings is realized during the venue sourcing process, which is why it's important to invest in technology that can manage your eRFPs. The latest venue sourcing platforms automate the entire booking path, including stakeholder communication, venue negotiations and contracting. As a result, they automatically capture 10x more data.
Green Onsite Tools
Onsite technology can make registration and check-in easier, or create a more engaging environment for attendees, and can also often act as a green or paperless alternative to many common onsite processes. For example, a mobile app can reduce the need to have printed programs and event information, and smart tags can help attendees exchange contact information in lieu of traditional business cards. Onsite badge printing can reduce the number of paper badges with errors and outdated information.
ROI & Analytics Tools
Data is, of course, a powerful tool for planners to successfully track their budgets, but they often struggle to understand it. Event technology that has not only ROI or data measurement capabilities but also tools to make it easy to manage and monitor is key to making the right budget decisions, often in real time. Features such as automatic reporting, personalized dashboards, and goal setting, can make a big difference in managing event spend.
Event Management Software
Having an all-in-one solution can help planners save money by consolidating and automating several tools. Today's event management software can be a great investment as it eliminates time-consuming tasks and streamlines events management by leveraging the array of tools that planners can access in one place. Overall, users can get more time back to focus on the more creative or customer service aspects of planning, letting event software take care of everyday tasks related to registration, marketing, venue sourcing and more.