Plan Your Event

Save time, increase efficiencies, and gather valuable data with essential tools to help alleviate the stress of your event planning process.

Event Logistics for Every Event Phase

Collaboration Across Teams

Events rely on more than just one team or person. Ensure all stakeholders can effectively communicate and collaborate with each other.

Keep Planning On Track

Keep all teams and stakeholders on the same page with project & resource management tools that keep moving pieces in order and holds teams accountable.

Design Spaces with Purpose

Design seating, booth, and room arrangements aligned to the specifications of your event to help you accomplish your organization's event goals.

Reduce Expenses, Maximize Savings

Provide visibility into your event's budget, easily manage expenses, and discover new opportunities to save money.

Budget Management

Discover new opportunities to increase revenue and to save on expenses.

Align your budgeting process with your event type with personalized budget templates organized by categories, vendors, attendees and cost.
Be ready for the global stage and save time by easily converting local currencies from over 60 countries to a standard currency for consistent reporting.
Stay on target with your budget with real-time updates that are automatically synchronized with your registration data.
Optimize future spend and set KPIs for future events by running cross event profitability reports.

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Venue Sourcing

Automated venue sourcing for your next meetings and events.

Simplify the venue selection process with access to 225,000 venues worldwide. Customize your search with filters based on your meeting needs.
Get the best venue price by tracking all changes, rebids, and communications throughout the negotiation process.
Improve internal communication through centralized data and side-by-side costs & savings comparison that ensures everyone is on the same page.
Gather intelligent reports that aggregate key data points and relevant real-time information so that you can act on savings opportunities, identify risks, and proactively monitor preferred brand performance.

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Meeting Registration

Gain visibility into meeting activity and approval controls. Customize workflows to support your meetings policy.

Avoid risks to meetings policies and proactively make corrections.
Optimize planning efficiencies and discover new savings opportunities.
Improve internal compliance by creating approval audit trails and more.
Give users the full meetings picture company-wide, with improved transparency into the meetings pipeline.

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Speaker Abstracts

Effectively manage submissions for sessions, awards, workshops, and more.

Set content guidelines to keep speakers and topics aligned to the event's themes and focus.
Enable your team of internal and external content reviewers to approve only the best submissions.
Save time and ensure information consistency by automatically syncing your selected speakers and content to your registration forms, website, and agenda in Aventri.
Tailor speaker communication by sending emails to potential speakers at any time with targeted invitations and submission forms. Schedule confirmation emails to send to speakers once they have been approved.

Learn More About Speaker Abstracts

Surveys & Polling

Gauge attendee sentiment and get their feedback before, during, and post-event.

Capture essential attendee feedback with a variety of survey question formats.
Reduce manual work by cloning survey templates for use across your brands' events.
Gain more insight into survey success by tracking open and submission rates and visually analyzing the results with pie, bar, or line charts.
Make on the spot adjustments or include audience feedback in your sessions with live attendee feedback from surveys sent during sessions.

Learn More About Survey Solutions

Exhibitor Booth Management

Booth design and placement to benefit your exhibitors and attendees.

Save time and stay organized by quickly uploading your event floor plan to start creating your exhibition space and setting booth rates based on size, location, and other factors.
Optimize the exhibitor experience by allowing them to purchase booth space online and easily update their listing information.
Enhance the attendee experience by providing them with an interactive floor plan where they can easily locate exhibitors of interest.

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Seating Design Management

Create seating arrangements customized to your event experiences.

Plan more intelligently by creating a custom floor plan with editable table shapes, seats, dimensions, and more.
Easily visualize and plan attendee placement by viewing the floor plan based on registrant category and selecting the categories that can sit at each table.
Gather live insights and printable reports on the total number of attendees, the total number of seats available, and drill-down information on each seat.

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Project Collaboration

Your event's centralized collaboration command center.

Stay organized and ensure accountability with detailed project reporting and timelines that can be filtered by assignee, end date, status, and more.
Facilitate seamless communication with email alerts that can be sent out once users are assigned a task and at designated times thereafter.
Eliminate repetitive work by importing tasks from a fully structured template CSV file to be reused for future events.

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Resource Management

Easily keep track of room schedules and event logistics all in one place.

Schedule rooms and assign essential details such as room name, room availability dates, room capacity, and room style.
Create groups and assign them to specific meetings or sessions.
Seamlessly integrate with external meeting planners, A/V and catering by providing full or read-only access to room schedules.

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Integrations & Open API

Integrate your valuable event data into your sales & marketing ecosystem.

Create complete attendee and customer profiles by integrating event & travel data into your prospect records in your CRM and marketing databases.
Reduce manual work, such as importing and exporting spreadsheets, by directly pushing Aventri data into your CRM and marketing automation databases.
Aventri's open API enables you to push and pull data from into any of your existing event software tools.

Learn More About Integration Solutions

Event Project Management

Not sure where to start? Our event project management team can help you with that. From finding the right technology to meet your event needs to helping with deployment timelines and onsite support, Aventri's event project managers will save you time, keep your organized, and help you plan a more seamless event.

Explore Aventri Services

View our Success Stories

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill

"Switching to virtual, thanks to [Aventri], helped us reach out to a much wider audience who would not have been able to attend the conference otherwise."

Susanna Spada Operations Project Manager HLB International

"In my 15+ years in the event registration business, I have not encountered another system out there that compares to Aventri. We are now building all our event, virtual and in-person, registration websites, with the Aventri platform. We were astonished that their system is so easy to use for the events we produce."

Laura O’Connor Show Manager Allured Business Media