Resource Scheduler

Plan every aspect of your event. The Resource Scheduler allows you to stipulate room set-up, manage inventory and drag-and-drop sessions into various rooms. Stay on top of event details and organize rooms correctly!

Manage room resources & logistics with one tool.

The Resource Scheduler allows you to guide the schedule and inventory for your rooms so they’re ready for high-quality sessions. It also helps build trust among your team by having all of your logistics in one central location.

Ready to see our Resource Scheduler tool and all the other great products that are part of Aventri Event Management Software in action? Schedule a personalized demo today.

Manage your rooms' schedule & inventory.

Organize Rooms

Create rooms and assign resources and equipment to them to obtain complete oversight.

Get a Quick Overview

Sessions are organized and color-coded by room and time. Easily edit meeting groups, A/V requirements, food, agenda and set up info.

Generate Reports

Quickly generate custom reports to ensure that walk-throughs with your vendors, staff or clients go as smoothly as possible.

Communicate Effectively

Easily export to spreadsheets or PDF and send your specifications to the event venue.

Stay on top of event details and correctly organize your rooms.

Allocate meeting rooms and equipment inventory among scheduled sessions. Drag-and-drop your sessions into various rooms and stipulate set-up and room inventory. Plan accordingly so you can react quickly when rooms need a set-up change.

Set up all your rooms for a real production.

Edit meeting groups, A/V requirements, food, agenda and set-up information. Easily generate event specifications and send them to the event venue. Create daily agendas with each room's information.

Keep everyone in the loop with great reporting.

Quickly run reports and export them as an Excel or PDF file. The agenda report will show the times, meeting names and rooms for each of your sessions. The event specifications report will show dates and times, function, notes on food and beverage, and max number of people assigned for each room. The group report will show the hotel catering staff, AV company and sessions assigned to those groups.

View our Success Stories

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

View our Success Stories

Resource Scheduler

Manage room resources & logistics with one tool.