Resource Scheduler

Plan every aspect of your event. The Resource Scheduler allows you to stipulate room set-up, manage inventory and drag-and-drop sessions into various rooms. Stay on top of event details and organize rooms correctly!

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Manage Your Rooms' Schedule & Inventory

Organize Room Setup

Designate rooms and assign resources and equipment to them to obtain complete visibility.

Align Your Schedule

Integrated with registration, drag-and-drop sessions into rooms with automatic agenda updating.

Manage Inventory

Increase clarity and keep records of what A/V equipment, seating, and more are available in specific rooms.

Gain Visibility

Assign external staff, A/V or F&B partners to specific rooms. Offer full or read-only view of room schedules to staff.

Align Rooms to Meet Event Objectives

Integrated with event registration, update your agenda in real-time with room location for sessions, breakouts, and more.
Drag-and-drop your sessions into various rooms and stipulate set-up and room inventory.
Allocate meeting rooms and equipment inventory among scheduled sessions.

Manage Room Inventory Logistics

Create daily agendas with each room's information and assignments to distribute to vendors, the venue, and onsite staff.
Edit meeting groups, A/V requirements, food, agenda, and set-up information.
Assign external users or groups to specific rooms for their A/V or F&B services.

Keep Teams Aligned with Reports

Quickly run reports and export them as an Excel or PDF file.
Agenda reporting displays the times, meeting names and rooms for each of your sessions.
Event specifications reporting shows dates and times, function, notes on food and beverage, and max number of people assigned for each room.
Group reports show the hotel catering staff, AV company and sessions assigned to those groups.

View our Success Stories

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill

"Switching to virtual, thanks to [Aventri], helped us reach out to a much wider audience who would not have been able to attend the conference otherwise."

Susanna Spada Operations Project Manager HLB International