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Agencies & Third Parties

From juggling clients with different needs, to organizing high-level, creative experiences, managing events at an agency comes with its own unique set of challenges. Aventri helps agencies mediate through their planning challenges, so that they can ensure the delight of their clients. 

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Why Agencies Are Using Aventri

Automate Your Process

Ditch the single point solutions—Aventri automates several key planning processes and seamlessly shares data in between tools.

Drive Onsite Engagement

From self-service check-in options, to session tracking, plan events for clients that put technology at the forefront and impress attendees.

Showcase Event Value

Easily access reporting that not only showcases individual event success to clients, but can give you the data points needed to attract new ones.

Ensure Client Data Security

In a climate that makes data security and protection critical, Aventri utilizes both data centers and cloud-based hosting locations around the world and strictly adheres to GDPR & CCPA. 

visual representation of Aventri's venue sourcing technology

Streamline the Planning Process

No matter a client’s needs, Aventri has options for planners to automate their planing processes, so that you can spend more time creating a captivating event.

  • Deliver a perfect registration experience that targets the right registrants and increases attendance for your clients. Aventri’s registration tool allows you to standardize your data, so your registration is cleaned.
  • Create and develop your clients event floor plan, build out an event budget, send out pre-event surveys and more all in one platform.
  • Collect speaker submissions, setup reviewers, automatically add speakers and content to your registration, website, and agenda with our abstracts tool.
  • Easily sync and manage attendee travel, hotel and expenses in one seamless, organized workflow with Concur and GetThere.
  • Manage the entire venue procurement process from one dashboard, with powerful tools for procurement, negotiations, communications, reporting, and booking.
  • Customizable meeting request & approval workflows provide visibility into meeting activity and approval controls via Aventri's strategic meeting management tools. 
aventri's award winning event website builder

Build Awareness and Promote Your Client's Events

Ensure that your client's events are getting the right visibility and expand their brand awareness by promoting the event to the right audiences. 

  • Deliver a fully branded experience with Aventri’s white labeling, URL masking, custom login pages on the registration module.
  • Run effective email marketing campaigns to promote you clients events and expand their brand awareness, by targeting and connecting a client’s event with the right attendees via the email marketing tool. 
  • Create an online experience that will wow your clients and keep their attendees up to date and ensure registration for their meetings and events with a dynamic mobile-responsive website.
  • Aventri's team of highly trained event strategy professionals can help build out your event from registration to custom dashboards or assist with onsite setup and processing. 
Aventri's BadgeNow onsite printer

Deliver an Engaging Onsite Experience For Your Clients

Aventri has a wide variety of high-tech onsite solutions that facilitate engagement, networking, and connection between attendees and boost overall event efficiency.

  • Get your client's attendees talking when you create a customized mobile event app. Attendees have the ability to view their personal agendas, read speaker bios, message each other, make in-app purchases, and much more.
  • Make your client’s attendees brand ambassadors with our variety of branded badges in either plastic or paper card stock that can be scanned via NFC, QR, BLE, or UHF technology.
  • Speed up check-in with our standard check-in tablets and computers, and various other formats such as remote carts and do-it-yourself boxes, like BadgeNow.
  • Regulate attendee access to manage attendee traffic flows and ensure event efficiency using a variety of hardware methods such as tap n' go pods, tabletop readers or handheld devices.
  • Show your clients the impact their events have on ROI by analyzing and tracking engagement between attendees, exhibitors, and sponsors with lead retrieval solutions. 
Aloha Stats 3 copy

Measure and Show Clients Their Event Returns

Leverage data and reporting to show event value to clients and help assist clients in optimizing their events to witness higher returns across all KPIs.      

  • Track your attendee's journeys via Google Analytics to understand how attendees and visitors are engaging across your event's digital assets. 
  • Analyze data collected from the mobile-app and onsite solutions to better understand which sessions, exhibitors, sponsors, speakers, and more had the greatest impact on your client’s attendees. 
  • Collect registration fees, in-app purchases, and more with Aventri’s over 60 payment gateway integrations.
  • Seamlessly push and pull data from your client’s CRM and marketing automated databases, such as Salesforce, HubSpot and Marketo.
  • Aventri has documented policies on how we keep your data safe and utilizes state of the art practices on data management, privacy and security through tools like data purging and queries.
Customer service representatives working at desk in office

Professional Services

Aventri's experienced professionals will help you expedite the setup process, integrate all tools and integrations, and assist onsite setup and maintenance ensuring your clients are setup for success. 

  • Customized registration and mobile app builds, and assisted onsite support specialists with check-in & badging, lead retrieval, and access control.
  • Dedicated support teams provide clients and exhibitors with 24/7 support, anywhere in the world, on any Aventri product or service.
  • Experienced event strategy consultants deliver valuable data and analytics that will help support event goals and drive future decision-making.

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill
View our Success Stories

Ready to learn more?

Schedule a demo today to see how Aventri can help you Connect Better and start creating unforgettable meetings and events.

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