Why Planners Should Start Tracking Their Sessions

Lauren Mumford |

Attendees taking notes during an event sessionSessions are the building blocks that create a great event. They help you attract the best attendees and bring excitement and credibility to your brand. Without session tracking, understanding how your attendees respond to different sessions and presenters is at best, wishful thinking.

Session tracking, often done through NFC badges, allows you to understand real ROI and session value based on actual attendee behavior. It shows how attendees respond through their physical attendance and dwell time at different sessions and enables accurate predictions about their interests and preferences. In fact, a recent report by Event Marketer found that over 80% of event professionals said that integrating data from attendees’ digital and physical footprints is “extremely to very important.”

So is the data collected from session tracking really valuable and worth the investment? The simple answer is: Yes. Here are a few reasons why planners should start investing in session tracking technology:

Discover Sessions that Can Help Sell Your Event

Valuable sessions are the ones that deliver relevant content. Regardless of topic, by capturing the interests and respect of your attendees, you have captured the holy grail of event success.

Sessions that deliver interesting and insightful content are the sessions that get shared, talked about, and referenced back to coworkers and friends. They are valuable, not only because of killer information, but because they are covert marketing vehicles that promote your event in a viral way. Think of them like fertilizer that jumpstarts the growth of your influencer communities.

Better Plan for Future Events

Attendee investment of time and attention also reveals what they actually value. Session tracking quantifies this investment. It shows what topics, speakers, and overall sessions are trending. By unearthing what is popular, event organizers can plan better for future events. They can relay this key data within the company and to outside sponsors as a gauge for making decisions with sales, marketing, and operations.

This information can also be a useful indicator for agenda planning. What sessions deserve an encore performance next year? Which ones need a finale, and fast?

Session tracking makes these decisions easy. It shows what session timeslots fill fastest and allows organizers to look at this information in real time and pivot before it’s too late.

Determine Your Most Influential Attendees

On an attendee level, session tracking  also shows who the real power players are. It can help identify main influencers based on session attendance and quantify the value of their purchasing power. With this information, you can reach out to your most engaged and loyal attendees to not only provide them with special offers and rewards, but to see how you can work together to promote and sell your event to others in their network.

Make Tracking Learning Credits a Breeze

Beyond planning and marketing, session tracking is a critical component for continuing professional education (CPE) credits. Organizations like the National Association of State Boards of Accountancy (NASBA) require continuing education and mandate that an individual verify his/her attendance beyond personal account. CPE providers must employ additional attendance monitoring procedures, and this is the perfect arena for session tracking with tools like NFC badges.

This formerly tedious requirement is now a breeze; attendees no longer need to worry that attendance recording and reporting will be lost amid other event details.

Attendees value onsite event technology that makes session check-in and check-out smooth and painless, and event organizers enjoy the added ease and accuracy. When event technology replaces manual methods of headcounts and paper sign-in sheets, meeting organizers can ensure that every attendee earns the CPE credit he/she deserves, every time.

This post was originally posted in 2017 and has been updated for relevance and clarity by Lauren Mumford, content marketing associate at Aventri.

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This Post was Written by Lauren Mumford

Lauren Mumford has worked at Aventri since 2015 as a content marketing associate. She manages the Aventri blog, social media promotion, the bi-weekly company newsletter, and many other content-related projects. Prior to Aventri, Lauren was in the...

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