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Strategic Meetings Management, Simplified

Aventri’s game-changing Strategic Meetings Management (SMM) solution drives program success through a robust suite of tools connected to a single platform. This simple solution consolidates meetings data to deliver real-time insights that drive savings and reduce risk on meetings and events.

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Centralize Meeting Data Across Your Orgainzation

Gain Visibility

Customizable meeting request & approval workflows provide visibility into meeting activity and approval controls. Real-time insights help to identify risks and make corrections before it’s too late.

Increase Savings

Manage the entire venue procurement process from one dashboard, with powerful tools for procurement, negotiations, communications, reporting, and booking.

Financial Objectives

Aventri's budgeting provides insight into financial information across your organization’s portfolio of meetings and events. Now, you can track spend, make accurate forecasts and control budgets easily. 

Smmp approval status report

Gain Visibility Into Meeting Activity

SMM is an industry framework for standardizing meeting policies, procurement and suppliers. Aventri captures the thousands of details that go into planning meetings then funnels them throughout the planning process. As a result, organizations centralize meetings data and add controls to drive savings and mitigate risk.

  • Provide a snapshot of meeting activity company-wide and enable your organization to add approval controls.
  • Customize your request form and use conditional questions to tailor requests to support your meeting policy.
  • Automate approval workflow by assigning approvers and stakeholders based on customizable criteria.
  • Keep meetings on track and view approval statuses to better manage the planning workload.
  • Leverage an integrated workflow and convert a meeting request into a sourcing meeting or start an attendee registration event.
Laptop with Aventri's comprehensive bid summary

Drive Savings
and Compliance

In many companies, meetings and events comprise one of the biggest categories of unmanaged spend. Lacking data on brand spend, organizations miss out on savings opportunities. Fortunately, Aventri’s powerful tools capture all booked meetings data including negotiation details and stores them in one place.

  • Gain visibility into financial data and performance to keep meetings on budget. 
  • Simplify and provide transparency at every stage of the planning process while improving accuracy and reporting for everyone.
  • Streamline venue sourcing and get competitive bids fast. Our solution stores negotiation data to strengthen your buying power from RFP to contract.
  • Centralize details and drive sound decision-making with easy access to data on all in-person, hybrid, and virtual meetings & events requested enterprise-wide.
Aventri's enterprise calendar

Reduce Risk for Your Organization

The risks are high for companies with little understanding of who plans meetings within the organization. A meetings management approach allows the opportunity to control the process and integrate methods to mitigate risk. Aventri’s SMM platform can support your organization’s procurement procedures as well as meeting, travel and regulatory policies.

  • Increase visibility into your meetings pipeline, allowing your planning teams to work together to drive savings on meetings.
  • Consolidate meeting details all in one place on the enterprise calendar to gain insights into meeting activity company-wide and avoid scheduling conflicts.
  • Access meeting details instantly and develop a crisis management plan, so you can locate employees around the world immediately in case of an emergency strikes.
  • Satisfy duty of care by scheduling alerts and reminders to stakeholders’ to keep meetings on track, while providing visibility into the workload.
meeting budget planner

Gain Control Over Meeting Budgets

Meeting costs are rising faster than budgets, which is why is important to consolidate financial information across the meeting and events portfolio. Aventri SMM provides easy-to-use tools that present real-time insights into categories of spend, cost allocation and ownership throughout the planning cycle.

  • Combine budget information across your meeting and event portfolio.
  • Gain vital event intelligence your organization needs to manage events of all types and sizes.
  • Make smarter financial decisions by forecasting future budgets from past events.
  • Deliver accurate total costs per event to achieve the best ROI for your meeting and events.

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill

"Switching to virtual, thanks to [Aventri], helped us reach out to a much wider audience who would not have been able to attend the conference otherwise."

Susanna Spada Operations Project Manager HLB International
View our Success Stories

Our reviews are excellent

At Aventri, we transform the event experience through our products, people and the relationships that we have with our clients. Our reviews say it all.

4.5/5 (136 reviews)

4.5/5 (72 reviews)

Ready to learn more?

Schedule a demo today to see how Aventri can help you Connect Better and start creating unforgettable meetings and events.

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