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Strategic Meetings Management, Simplified

Aventri’s game-changing Strategic Meetings Management solution drives program success through a robust suite of tools connected to a single platform. This simple solution consolidates meetings data to deliver real-time insights that drive savings and reduce risk on meetings and events.

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Centralize Meetings Data

Gain
Visibility

Customizable meeting request & approval workflows provide visibility into meeting activity and approval controls. Real-time insights help to identify risks and make corrections before it’s too late.

Drive More Savings

Manage the entire venue procurement process from one dashboard, with powerful tools for procurement, negotiations, communications, reporting, and booking.

Duty
of Care

Meeting details are at your fingertips and all in one place on the Enterprise Calendar. This means if an emergency strikes, you can locate employees around the world immediately.

Financial Objectives

Aventri's Budgeting provides insight into financial information across your organization’s portfolio of meetings and events. Now, you can track spend, make accurate forecasts and control budgets easily. 

Gain meetings visibility with Aventri

Gain Visibility into Meetings and Events

SMM is an industry framework for standardizing meeting policies, procurement and suppliers. Aventri captures the thousands of details that go into planning meetings then funnels them throughout the planning process. As a result, organizations centralize meetings data and add controls to drive savings and mitigate risk.

  • Improve compliance with internal and regulatory policies
  • Satisfy duty of care visibility
  • Boost planning efficiency through automation
  • Minimize risk; contractual, financial and brand image
Gain Control of Unmanaged Spend
Laptop with Aventri's comprehensive bid summary

Drive Cost Savings

In many companies, meetings and events comprise one of the biggest categories of unmanaged spend. Lacking data on brand spend, organizations miss out on savings opportunities. Fortunately, Aventri’s powerful tools capture all booked meetings data including negotiation details and stores them in one place.

  • Optimize buying power by leveraging brands
  • Increase negotiated savings
  • Lock in company concessions on every RFP
  • Drive sound decision-making with easy access to data
  • Manage more meetings without added staffing
Drive Savings and Compliance
Reduce meetings risk with Aventri

Reduce Risk for Your Organization

The risks are high for companies with little understanding of who plans meetings within the organization. A meetings management approach allows the opportunity to control the process and integrate methods to mitigate risk. Aventri’s SMM platform can support your organization’s procurement procedures as well as meeting, travel and regulatory policies.

  • Standardize contract terms
  • Create an approval audit trail
  • Develop a crisis management plan
  • Improve control over budgets
  • Satisfy Duty of care
Drive Organizational Compliance
Control Meeting Budgets with Aventri

Gain Control Over Meeting Budgets

Meeting costs are rising faster than budgets, which is why is important to consolidate financial information across the meeting and events portfolio. Aventri SMM provides easy-to-use tools that present real-time insights into categories of spend, cost allocation and ownership throughout the planning cycle.

  • Manage budgets for events of all types and sizes
  • Improve adoption with tools that are easy to master
  • Deliver solid returns on meetings and events
Connect Goals to Meetings

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill
View our Success Stories

Our reviews are excellent

At Aventri, we transform the event experience through our products, people and the relationships that we have with our clients. Our reviews say it all.

4.5/5 (130 reviews)

4.5/5 (69 reviews)

Ready to learn more?

Schedule a demo today to see how Aventri can help you Connect Better and start creating unforgettable meetings and events.

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