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Strategic Venue Sourcing

The new generation eRFP solution that does the heavy lifting to save time and money on meetings and events. Our venue sourcing platform is the easiest way to send an eRFP and get complete bids fast!




Gain complete insight into meeting and event spend.

Strategic sourcing begins with centralizing meeting data across the organization. No need to centralize teams, simply leverage our technology to standardize processes and start capturing key meeting and event data. Aventri's intuitive Venue Sourcing solution requires little to no training. Begin centralizing your meetings data to gain visibility and drive significant cost savings immediately. Schedule My Demo

Source meetings more efficiently.

Easy Venue Research

Filters out venues that are too small for your event. Additional filters for brands, distance to the airport, last renovation date, and more.

Get Bids Fast

Stop chasing down venues. RFP support team ensures complete bid responses within 24 – 48 hours, with a 92% response rate.

Track Negotiations

Manage the bid process in one place. Tracks bid evolution, concessions offered, and all of the back-and-fourth communications.

Connect Teams

Planners can mark favorite venues and share experiences, both good and bad. See venues booked company-wide to leverage negotiations.


Do more than send an eRFP.

Our sourcing solution goes beyond the eRFP and reduces the busy work to simplify the booking process.

  • Intuitive eRFP functionality
  • Streamlines bid process, gets complete bids fast
  • Centralizes data on meetings and events
  • Enables visibility into meeting spend and savings
  • Powers negotiations with venues

Drive better decisions with data-driven insights.

Drive Savings

  • Track negotiated savings
  • Standardize company concessions
  • Maximize buying power - stack meetings with preferred brands and venues

Reduce Risk

  • Centralize planner intelligence on venues
  • Create core contract clauses
  • Standardize meeting registration and approval

Fits into the planner workflow.

The RFP dashboard provides a bird’s eye view of meeting activity.

  • Easily update active RFPs
  • Preferred venues are prioritized on the search screen for high visibility
  • Flexible date functionality allows planners to specify alternate dates – hotels can offer value dates
  • Syncs with event registration and meeting registration

Source more strategically.

Get the information you need to leverage the best deal on your meetings.

  • Competitive bid environment
  • One-click rebid request
  • Track negotiations, bid evolution and concessions
  • Leverage brand spend
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“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission
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