Strategic Venue Sourcing

The new generation eRFP solution that does the heavy lifting to save time and money on meetings and events. Our venue sourcing platform is the easiest way to send an eRFP and get complete bids fast!

See Aventri Venue Sourcing in action.

Our Strategic Sourcing Solution simplifies the process of booking venues and delivers visibility into total meeting spend. It manages the many details associated with sourcing meetings and captures key data to help power negotiations with venues.

Source meetings more efficiently.

Easy Venue Research

Filters out venues that are too small for your event. Additional filters for brands, distance to the airport, last renovation date, and more.

Get Bids Fast

Stop chasing down venues. RFP support team ensures complete bid responses within 24 – 48 hours, with a 92% response rate.

Track Negotiations

Manage the bid process in one place. Tracks bid evolution, concessions offered, and all of the back-and-fourth communications.

Connect Teams

Planners can mark favorite venues and share experiences, both good and bad. See venues booked company-wide to leverage negotiations.

Do more than send an eRFP.

Our sourcing solution goes beyond the eRFP and reduces the busy work to simplify the booking process.

Intuitive eRFP functionality
Streamlines bid process, gets complete bids fast
Centralizes data on meetings and events
Enables visibility into meeting spend and savings
Powers negotiations with venues

Drive better decisions with data-driven insights.

Drive Savings

Track negotiated savings
Standardize company concessions
Maximize buying power - stack meetings with preferred brands and venues

Reduce Risk

Centralize planner intelligence on venues
Create core contract clauses
Standardize meeting registration and approval

Fits into the planner workflow.

The RFP dashboard provides a bird’s eye view of meeting activity.

Easily update active RFPs
Preferred venues are prioritized on the search screen for high visibility
Flexible date functionality allows planners to specify alternate dates – hotels can offer value dates
Syncs with event registration and meeting registration

Source more strategically.

Get the information you need to leverage the best deal on your meetings.

Competitive bid environment
One-click rebid request
Track negotiations, bid evolution and concessions
Leverage brand spend

View our Success Stories

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

Kathie Stapleton Executive Director MPI NY Chapter

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill

"Switching to virtual, thanks to [Aventri], helped us reach out to a much wider audience who would not have been able to attend the conference otherwise."

Susanna Spada Operations Project Manager HLB International

"In my 15+ years in the event registration business, I have not encountered another system out there that compares to Aventri. We are now building all our event, virtual and in-person, registration websites, with the Aventri platform. We were astonished that their system is so easy to use for the events we produce."

Laura O’Connor Show Manager Allured Business Media