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Certified Meeting Planners

With Aventri, certified meeting planners can gain visibility into meetings and events with tools to help them hit financial goals, become more accurate and efficient, improve visibility, mitigate risk and stay compliant across all their meetings and events.

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Why Meeting Planners Love Aventri

Streamline
Planning

Create a more efficient workflow and reduce the planning cycle time by automating many of the typically manual tasks team's traditionally deal with.

Drive Strategic Decisions

By centralizing meetings data, leaders promote data-driven decisions that drive cost avoidances across a portfolio of meetings and events.

 

Improve Team Collaboration

Share the team’s collective intelligence to optimize spend – from stacking meetings with preferred venues to visibility into cancellation credits.

meeting planners going over the meeting and event budget for the upcoming year

Gain Full Visibility into Meetings and Events

In most organizations, planning is decentralized. Yet, transparency is key for effective meetings management. SMM technology provides instant visibility into meeting activity enterprise-wide, at every stage of the procurement process.

  • Gain visibility into meeting activity enterprise-wide through venue sourcing and the enterprise calendar.
  • Gain insights you need to drive strategic decisions that align meetings and events with the goals of your company.
  • Centralize meetings data and track all meeting activity to find new saving opportunities for your organization.
go virtual with aventri

Power Your Online Meetings and Events

Rather than cancelling your meetings altogether, save time and enjoy the flexibility of a fully integrated virtual event platform. Aventri can power your online meetings & events and continue to help attendees to connect better.

  • Streamline business workflows through the power of a single platform. Seamlessly pivot from virtual to hybrid to in-person as your event strategy evolves.
  • Deliver an enjoyable, fully integrated virtual experience. Our virtual and hybrid solution integrates with our greater meeting functionalities and acts as an extension. Effectively promote your event by leveraging the website builder and email marketing tool.
  • Create amazing virtual experiences for any meeting with features including live & on-demand streaming, branded event lobbies, and community moderation.
  • Deliver a seamless and personalized virtual experience with innovative attendee networking that will expand your audience and bring more people together.
  • Broadcast confidentially with Aventri’s dedicated global security team continually monitoring and responding to potential vulnerabilities.
  • Experienced virtual event experts provide structured training programs to ensure you are comfortable with the virtual event platform and its tools.
Meeting planner at his desk with calculator working on meeting budget data

Control Spend with Real-Time Insights

Meeting costs are rising faster than budgets, which is why budget management is a top skill for event planners at most organizations. Consolidate budget data across your portfolio of meetings and events.

  • Provide visibility into financial data and budget performance to keep your meetings on budget.
  • Consolidate budget info across your M&E portfolio and proactively compare budgets to actuals and forecasts.
  • Control spend with real-time insights into your meetings budget and easily predict future event costs both live and virtual to help make smarter decisions.
meeting planner addressing her team on meeting approval workflows

Drive Compliance with Approval Workflows

A simple online meeting request form centralizes request information across your organization. Tailor the approval workflow to support travel and meetings policies to effectively manage risk, reduce costs and drive efficiencies.

  • Manage meeting approval controls to optimize planning efficiency and improve compliance.
  • Support your meetings policy with customizable workflows that improve compliance with internal and regulatory policies.
  • Mitigate risk and make corrections by creating an approval audit trail to get transparency into meetings pipeline company-wide.
meeting planner team members putting sticky notes on board and going over meeting strategy

Empower Planning Teams with Technology

Managing meetings with spreadsheets diverts focus away from the big picture – avoiding costs and driving ROI on your meetings and events. Meetings and events have become increasingly important for organizations and technology has proven to help drive value.

  • Align your team with the overall goals of the company through strategic insights from SMM tools built within one event management platform.
  • Deliver business intelligence you need to optimize savings and keep your meetings program on track and in compliance.
  • Standardize and streamline processes to optimize meeting efficiency and focus on driving event value.
meeting planners looking at a screen analyzing meeting data

Analyze Data and Make Strategic Decisions

Companies need meeting professionals who can analyze data and make strategic decisions to improve event value in real time. SMM technology digs deep to get granular details on spend and savings, then creates comprehensive reports in an instant.

  • Deliver a performance analysis on every meeting to get the full meetings picture enterprise-wide.
  • Make strategic decisions that supports and advances your organization and elevate your role to meetings strategist.
  • Deliver reports on spend and savings in minutes to highlight all the value your team adds to your organization.

"It’s been important to us to be able to setup complex registration functionalities for registration and whatever our needs have been, [Aventri] has really acted as a partner to make it happen."

Julien Carlier President MPI France Suisse

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

"[Aventri] as an organisation had the right cultural fit for our team and community. They were excited to work with us and had a highly engaged local Australian presence."

Susan McMahon Head Of Operations TedX Sydney

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University
View our Success Stories

“[Aventri] saves us time when setting up registrations for our numerous events. It streamlines the process for our invitees and allows us to force them to give us the information we need.”

Neecia Shaw Senior Event Producer – Global Events United Nations Foundation

“Equally as important as the software itself is the customer service team which is simply spectacular! Any time we have encountered a challenge, their response has been quick to resolve the problem.”

Kathie Stapleton Executive Director MPI NY Chapter

“[Aventri] is the event planner's dream tool. Continuous improvement mindset and responsive, solutions-oriented tech support takes the worry out of time sensitive event promotion. This tool gave us the ability to handle credit card transactions securely with an interface that was built to tie into business system.”

Deborah Nash Media Specialist Montana State University

“Whether it was consultation, configuration or training, [Aventri] was a responsive, solutions-focused partner that worked as part of the Austrade team and contributed to our event’s success.”

Nils van Boxsel Chief Information Officer Australian Government: Australian trade and Investment Commission

“I love that the interface is easy to use. Our staff is able to quickly find registrants; our attendees are able to easily register and as an admin I can pull reports, cross reference attendees and print badges with ease.”

Debi Himovitz Contracts & Finance Project Manager California Travel & Tourism Commission

“[Aventri], allows us to create a seamless experience for our conference attendees with all information housed in one place. We are also able to easily track our conference attendee numbers and sessions which leads to a more simplified logistics during execution of the event."

Katie B School Development Director Goodwill

"Switching to virtual, thanks to [Aventri], helped us reach out to a much wider audience who would not have been able to attend the conference otherwise."

Susanna Spada Operations Project Manager HLB International
View our Success Stories

Ready to learn more?

Schedule a demo today to see how Aventri can help you Connect Better and start creating unforgettable meetings and events.

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